Running a Paperless Office
The lawyers are drowning in paper. You are well aware that storing the paper is not only a problem. But how do you keep all of which filed in the right way? How do you look for this later if you need it? How could you easily provide a copy to the client or the other party? This can be a big problem for those who are still starting out in their practice and such can appear like a small problem but for those who have been in the practice for some time are indeed dealing with overflowing bankers boxes, file cabinets as well as closed files. This can surely be a huge problem.
You have to know that the answer is not as simple as scanning everything and then converting the paper into e-files. You should have the right equipment, software as well as processes in place before you would get started so that you are as efficient as well as effective as possible. Otherwise, you could be wasting a big amount of your time and resources and not improve the issue.
You must know that there are various things that you have to keep in mind before you go paperless as compared to just simply purchasing a software or a scanner. Prior to scanning the first piece of paper, you should know various things to be able to have a process and procedure which can be followed easily by other people.
What You Should Know About Documents This Year
An important thing that you must consider is the storage. You have to think about where you are going to place the digital files. Should they stay in a network or in one computer? A great thing with the present technology is that the hard drives are quite affordable and they would keep getting bigger too. You may have a 1 TB internal hard drive for less than $100.
Finding Parallels Between Documents and Life
Also an important thing that you must consider is the way of organizing the digital files that you have on the paperless office software. You can organize them through the name of the client or document type. In the paper filing system, do you place the files in the filing cabinets in their alphabetical order by client? Also, you can organize them by year as well as by client.
Naming is also one thing that you have to keep in mind. You should find out how you must name the electronic files. Is there consistency in those file naming structures or does every person in the office utilize any name which they like? If you are just new, then it will be easier for you to create a naming process and then implement it when you add others to the staff. You will be able to find various file naming ideas for your system.